What we do

Commercial Management

As Commercial Managers we are responsible for the financial and contractual aspects of a construction project utilising a full range of services from the initial feasibility study through to post occupation.

    • Cost Planning

      We offer cost planning services from project feasibility, all the way through to handover. Our cost management software assures clients that the project costs will be controlled, and budget allocation optimised.

    • Quantity Surveying

      Our team has extensive experience of providing expert cost management advice to clients, across all market sectors. We provide flexible monthly accounting and efficient cost reporting at all stages of a project, as well as procurement and tendering advice. Through effective commercial management we seek to minimise the costs and enhance the value of delivery.

    • Contract Administration

      We act as contract administrator on behalf of our clients to successfully manage the execution of a project's building contract.

      Our forward-thinking approach and attention to detail ensures that construction phase delivery is well co-ordinated, planned and managed. We have the knowledge and skills to understand contractual provisions and know how to apply them, in addition to our role of determining applications, authorising payments, settling final account.

    • Procurement & Contract Advice

      From the outset of a project we work with our clients to better understand the outcomes of their project, once this is understood we carefully plan and develop a procurement strategy which includes the appropriate form of consultant appointment documents, construction contracts, trade contracts and warranty documentation that supports these desired outcomes, reduces risk, and maximises project value.

    • Value Engineering

      We recognise that an integral part of the project process is to implement a collaborative team approach to value engineering. Value engineering is used to solve problems and identify and eliminate unwanted costs, while improving function and quality.  We aim to increase the value of building elements, satisfying the product’s performance requirements, by adopting the most cost-effective solutions.

Other Professional Services Include:

  • Feasibility Studies
  • Budget Appraisal
  • Bills of Quantities
  • Cash Flow Forecasting
  • Commercial Reporting
  • Contract Preparation
  • Design Change Control
  • Life Cycle Costing
  • Tender Evaluation
  • Interim & Final Accounts
  • Fund Monitoring

Utilising best industry practice we drive commercial efficiency through our projects ensuring that the decisions being made provide best value for our clients.

What makes working with us different? Our ability to offer support at every stage of a project without being limited to one area. There is constant communication, guidance and efficient management of all financial aspects of the project providing surety of delivery.

Alderman Knight School, Tewkesbury

We can help at any stage

  • Strategic Definition
    Strategic Definition
    Stage 0:

    Strategic Definition

    Vitruvius will work with you to identify your business objectives, create a strategic brief and other core project requirements.

    We start putting together initial considerations for a tailored project team, establish a project programme, discuss planning pre-application and draw up sub-contractor contracts.

    Project status: Strategic Definition

  • Preparation & Briefing
    Preparation & Briefing
    Stage 1:

    Preparation & Briefing

    Vitruvius supports you with developing project objectives, including quality objectives and project outcomes, sustainability aspirations, project budget and develop an initial project brief. We can also undertake feasibility studies and review all site information.

    At this stage we would also prepare a project roles table and contractual tree and continue assembling the project team and Architect. We would also start to look at handover strategy and risk assessments.

    Project status: Preparation & Briefing

  • Concept Design
    Concept Design
    Stage 2:

    Concept Design

    Vitruvius manages and co-ordinates concept designs including outline proposals for structural design and building services systems. We outline specifications and draft preliminary cost information along with relevant project strategies in accordance with the design programme, agree alterations to brief and issue final project brief.

    At this point we also prepare sustainability, maintenance, operational and health & safety strategies and review the handover strategy and risk assessments. Planning applications are usually made at this point.

    Project status: Concept Design

  • Spatial Coordination
    Spatial Coordination
    Stage 3:

    Spatial Coordination

    Working with the architectural and engineering teams, we manage the development of the design and coordinate and update proposals for structural design, building services systems, outline specifications, cost information and project strategies in accordance with the design programme. Ensuring everything is scheduled on time and to plan.

    Project status: Spatial Coordination

  • Technical Design
    Technical Design
    Stage 4:

    Technical Design

    We ensure the technical design sits in accordance with the design responsibility matrix and project strategies and includes all architectural, structural and building services information, specialist subcontractor design and specifications, in accordance with Design Programme.

    We lead in the preparation and submission of building regulations and any other third party submissions, whilst reviewing and updating the project execution plan, construction strategy and updating the health & safety strategy.

    Project status: Technical Design

  • Construction
    Stage 5:


    We co-ordinate and oversee any offsite manufacturing and onsite construction in accordance with the construction programme and assist with the resolution of any design queries that might arise on site.

    We prepare and administer the building contract, undertake regular site inspections and constantly review progress and costs.

    At this stage we would review and update the sustainability strategy and the handover strategy, including agreement of information required for commissioning, training, handover, asset management, future monitoring and maintenance and ongoing compilation of ‘As-constructed’ information.

    We would also update construction and health and safety strategies.

    Project status: Construction

  • Handover
    Stage 6:


    We initiate the handover of building and conclusion and administration of the building contracts. Carry out activities listed in Handover Strategy including feedback for use during the future life of the building or on future projects. Update project information as required.

    Project status: Handover

  • Use
    Stage 7:


    Activities listed in the handover strategy are concluded, including post-occupancy evaluation, review of project performance, project outcomes and any research and development aspects.

    We update project information, as required, in response to ongoing client feedback until the end of the building’s life.

    Project status: Use

The RIBA Plan of Work 2013 The RIBA Plan of Work 2013 organises the process of briefing, designing, constructing, maintaining, operating and using building projects into a number of key stages. The content of stages may vary or overlap to suit specific project requirements. Vitruvius utilise The RIBA Plan of Work 2013 as guidance for the preparation of detailed professional services contracts and building contracts.

Commercial negotiations, contract reviews and project documentation for Grand Central, Birmingham New Street, on behalf of Fabric Architecture, innovators in tensile fabric structures.

Vitruvius saves us money, saves us time and allows us to focus on what we do best.
Debra Drew Fabric Architecture